To use Sets in Revu, open the Sets function to create New Sets. You can use Sets to add individual Files, entire Folders or Folders with selected Subheaders. Simply put, you can view or alter files across numerous folders from a single column or window, and you don’t have to endlessly find, drag and organize drawings into new folders. Each drawing remains in its original folder, but the Sets function allows users to view files or make changes (depending on permissions) without creating any further information infrastructure.
Individual files or entire folders can be added, as can files that can’t be merged due to digital signatures or PDF security, because you’re not actually merging the PDFs into a new file. Sets allow users to quickly add and organize PDF files according to both preset categories such as Architectural, Mechanical, Plumbing (MEP) and others, as well as create custom categories. Sets in Revu offer a straightforward solution to this challenge that eliminates the need to constantly create new folders to organize files-or the endless clicking that can go into checking what files are up to date across different folders. It’s imperative that every team is clear on which drawings and files are the most up to date when they need them, without every team having to continually track changes and revisions for every document. Think of how many sources for drawings go into a project you’ll probably immediately think of the structural team, the services team and the architectural team-but that’s leaving out quality and safety, inspections, BIM collaboration, document management and many other teams that need to access or provide drawings. It’s the most efficient way to work with drawings that cannot be merged because of digital signature or other PDF security reasons.” Maini described Sets as “a collection of multiple PDF files, organized, categorized and displayed in a single view.” He continued: “So, all of the PDFs could be located in separate folders, but the Sets feature allows the document to be displayed as a single document in a specified sort order. And, if anyone errs in updating a drawing or folder, that can cost time to discover and correct.ĭeepak Maini, national technical manager at Cadgroup Australia, is an expert on Bluebeam Revu, as well as a strong advocate for using Sets. When team leaders or project managers need the right set of drawings in the right hands in a quick and organized fashion, that can require picking through hundreds of drawings in dozens of folders and sorting or tagging those files into an entirely new folder-which might be replaced next week anyway. But constantly organizing and tracking the huge volume of files and folders created daily is a challenge. Digitally creating PDF drawings and sharing them for review and markups through the cloud saves lots of time for professionals in the architecture, engineering and construction (AEC) industry.